Copy Certifications
Copy Certification by Notary | As permitted by Colorado law (CRS 12-55-110), I certify copies. The certified copy must be made from the original document. One of the most frequent requests that I get is to certify copies of Power of Attorney. I also do Affidavits of True Copy (Copy Certification by Document Custodian) |
 Copy Certification stamp |  |
Copy Certification loose certificate | Copy Certification by Notary This is a scaled down sample of a loose certificate for copy certifications that can be attached (stapled) to the document. |
 signed letter | A certified copy must be presented with a signed written request from the person who brings in the original. The request must state: A certified copy cannot be obtained from any clerk and recorder of public documents or state custodian of documents. Certifying a copy of the original does not violate a state or federal law
(The letter can be written at the time of the copy certification, and I can provide you with pen and paper.) |
| I may not certify vital records such as birth, marriage, and death certificates, or divorce decrees. For information on obtaining certified copies of these for El Paso County residents: See also: vitalrec.com for information on how to obtain copies of vital records such as birth certificates, death records, marriage licenses and divorce decrees in Colorado counties and |
El Paso County Department of Health and Environment 301 S. Union Boulevard, Colorado Springs, CO 80910 |
 | For residents of El Paso County, certified copies of DD Form 214 are provided free of charge at Centennial Hall, 200 S. Cascade Ave., Colorado Springs For obtaining copies of DD Form 214, visit The National Archives website. |
Copy Certification by Document Custodian
 | This is a scaled down sample of a loose certificate for a Copy Certification by Document Custodian. The Copy Certification by Document Custodian is an affidavit that is signed and sworn to by the person possessing the document. The person is swearing (or affirming) that the copy of the document is a true photocopy of a document in their possession. You should verify that this form of copy certification is acceptable to the agency receiving it. For example, if you are sending the copy of the document abroad, the agency may have special requirements that must be met. |
 | This is a sample of an Affidavit of True Copy certificate that can be affixed to a document. |
It is recommended that you do not make the copy of the document yourself prior to bringing it to the notary. The National Notary Association recommends that the notary make the copy of the document to be certified, or supervise the copying of the document. If you don't have a copier, that is not a problem. I have a portable laser copier that I can bring for certifying the copies. And my mobile office is equipped with a power inverter, so there is no limit to where the copying can be done. | 
portable laser copier | 
laser copier for certified copies Laser-quality copies of your documents -- producing a sharper image, and ensuring that your certified copies will last longer. |
 | Safeguard Your Certified Copies Once you have had certified copies made of your valuable documents, you may want to safeguard them. A safe deposit box or a fireproof security chest. The fireproof chest pictured to the left is the SentrySafe Model 1900. |
 | You may never need to use certified copies of your valuable documents. But it's good to have them, just in case you do. |
Member in good standing of the National Notary Association, Certified and Background Screened |  |  |